Modified: 2018/04/09 09:30 by EricCrocker - Uncategorized

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Adjustment

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Introduction

An Adjustment represents a change of monies that have been applied to a Customer and one or more Invoice entries. This includes Credit, Debit, Trade Credit, Bad Debt Write-off, and Agency Commission adjustments. Adjustments can be accessed from AR.



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Add Adjustment

The Add Adjustment button is located in the bottom right portion of the A/R window.



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Transaction

If you want to apply an adjustment to a transaction you need to have one transaction highlighted in the Transaction tab on the left-hand side of A/R.

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Customer

If you want to apply an Adjustment to the customer you need to have one Customer highlighted in the Customer pane on the right-hand side of A/R.


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Apply a Credit

To Apply a Credit Adjustment you need to do the following:

• Make sure you are in the Credit Adjustment drop-down.
• Place the Amount you want in the Amount box. (Yellow Oval)
• Click the "Pay" button. (Green Oval). (The "Pay" button will change to "Reverse" allowing you to make corrections before you apply/Ok.)
• Click Apply/Ok.

• Date
  Allows you to access a drop down calendar to pick a date.
• Amount
  Allows you to enter a numerical dollar amount.
• Type
  Brings up a dropdown menu that allows the choices of Credit Adjustment, Debit Adjustment, Trade Credit Adjustment, Bad Debt Write-Off, Finance Charge Adjustment, Tax Adjustment and Agency Commission.
• Station
  Allows to pick from the station list Stations.
• Revenue Source
  Allows to pick from the entries listed in RevenueSources.
• Revenue Type
  Allows to pick from the entries listed in RevenueTypes.
• Sales Person
  Allows to pick from the sales people listed in Salespeople.
• Comment
  Text entries.

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Debit

To Apply a Debit Adjustment you need to do the following:

• Make sure you are on the Debit Adjustment drop-down.
• Place the Amount you want in the Amount box. (Yellow Oval)
• Place all the info into the drop down boxes for Station, Revenue Source, Revenue Type and Sales Person.
• Click Apply/Ok to add a debit to that account.

• Date
  Allows you to access a drop down calendar to pick a date.
• Amount
  Allows you to enter a numerical dollar amount.
• Type
  Brings up a dropdown menu that allows the choices of Credit Adjustment, Debit Adjustment, Trade Credit Adjustment, Bad Debt Write-Off and Agency Commission.
• Station
  Allows to pick from the station list Stations.
• Revenue Source
  Allows to pick from the entries listed in RevenueSources.
• Revenue Type
  Allows to pick from the entries listed in RevenueTypes.
• Sales Person
  Allows to pick from the sales people listed in Salespeople.
• Comment
  Text entries.

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Trade Credit

To Apply a Trade Credit Adjustment you need to do the following:

• Make sure you are in the Trade Credit Adjustment drop-down.
• Place the Amount you want in the Amount box. (Yellow Oval)
• Click the "Pay" button. (Green Oval). (The "Pay" button will change to "Reverse" allowing you to make corrections before you apply/Ok.)
• Click Apply/Ok.

You will only see the invoices that can do Trade.

• Date
  Allows you to access a drop down calendar to pick a date.
• Amount
  Allows you to enter a numerical dollar amount.
• Type
  Brings up a dropdown menu that allows the choices of Credit Adjustment, Debit Adjustment, Trade Credit Adjustment, Bad Debt Write-Off, Finance Charge Adjustment, Tax Adjustment and Agency Commission.
• Station
  Allows to pick from the station list Stations.
• Revenue Source
  Allows to pick from the entries listed in RevenueSources.
• Revenue Type
  Allows to pick from the entries listed in RevenueTypes.
• Sales Person
  Allows to pick from the sales people listed in Salespeople.
• Comment
  Text entries.

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Bad Debt Write-Off

To Apply a Bad Debt Write-off you need to do the following:

• Make sure you are in the Bad Debt Write-off dropdown.
• Place the Amount you want in the Amount box. (Yellow Oval)
• Click the "Pay" button. (Green Oval). (The "Pay" button will change to "Reverse" allowing you to make corrections before you apply/Ok.)
• Click Apply/Ok.

• Date
  Allows you to access a drop down calendar to pick a date.
• Amount
  Allows you to enter a numerical dollar amount.
• Type
  Brings up a dropdown menu that allows the choices of Credit Adjustment, Debit Adjustment, Trade Credit Adjustment, Bad Debt Write-Off, Finance Charge Adjustment, Tax Adjustment and Agency Commission.
• Station
  Allows to pick from the station list Stations.
• Revenue Source
  Allows to pick from the entries listed in RevenueSources.
• Revenue Type
  Allows to pick from the entries listed in RevenueTypes.
• Sales Person
  Allows to pick from the sales people listed in Salespeople.
• Comment
  Text entries.

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Agency Commission

To Apply an Agency Commission you need to do the following:

• Make sure you are in the Agency Commission dropdown.
• Place the Amount you want in the Amount box. (Yellow Oval)
• Click the "Pay" button. (Green Oval). (The "Pay" button will change to "Reverse" allowing you to make corrections before you apply/Ok.)
• Click Apply/Ok.

• Date
  Allows you to access a drop down calendar to pick a date.
• Amount
  Allows you to enter a numerical dollar amount.
• Type
  Brings up a dropdown menu that allows the choices of Credit Adjustment, Debit Adjustment, Trade Credit Adjustment, Bad Debt Write-Off, Finance Charge Adjustment, Tax Adjustment and Agency Commission.
• Station
  Allows to pick from the station list Stations.
• Revenue Source
  Allows to pick from the entries listed in RevenueSources.
• Revenue Type
  Allows to pick from the entries listed in RevenueTypes.
• Sales Person
  Allows to pick from the sales people listed in Salespeople.
• Comment
  Text entries.

Payments/Adjustments

If you desire to target a payment/adjustment to a specific type of invoice, you can enable the "Transaction Narrowing" option in Settings->Group->Options.

If you have been using the product prior to this release and you desire to have this capability active, you will need to enable it.









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FAQ

How do I apply a credit adjustment to current invoices?

There are two ways to do this. The first way preserves the automated features of Billing.

• Open Billing.
• Process Pending invoices.
• Close Billing.
• Open Accounts Receivable.
• Add the Adjustment. Any invoice that it can be applied to will appear in the list.
• After applying adjustment close Accounts Receivable.
• Open Billing.
• Continue the Billing process.

The second way is if for some reason the invoice was finalized in Accounts Receivable manually.

• Open Accounts Receivable.
• Add Adjustment
• Any invoices that can have this adjustment applied to them will appear in the list that is part of the adjustment.
• Since the invoice was manually finalized you will also have to manually print the invoice and statement for this invoice.

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Additional Information

See AR. See Payment.